Dams Safety NSW Board Meeting No 10 - 25 August 2020
Location: Remote via Microsoft Teams
Time 9.30am to 1.00pm
Invitees - Ross Carter (Chair), Alex Fisher (Deputy Chair) Shane McGrath, Rob O'Neill, John Stacpoole, Chris Salkovic (CEO Dams Safety NSW), Peter Skehan (Secretariat)
Dam Safety NSW staff attendees - Margaret Hynes (Capability Manager), Peter Boyd (Governance & Assurance Manager), Asim Chohan (Operations Manager)
Minutes: Peter Skehan
Apologies: John Stacpoole (Member)
Approved: 29 September 2020
| Item | Decision and Action |
|---|---|
| 1 | Previous minutes and actions Minutes and actions were accepted by Members with some formatting changes recommended. Action - 20202808-01: Secretariat to change format of minutes as recommended by Members |
| 2 | Matters for Decision Guideline - O&M Plan Members accepted the O&M Plan guideline with minor edits to be made out of session. Action -20202808-02: Members to submit any changes by COB 26 August 2020. Action -20202808-03: Management to update O&M Plan and upload to website for consultation. Guideline - Emergency Plan Members approved the Emergency Plan Guideline pending minor edits out of session. Action - 20202808-04: Management to make minor changes and upload approved Emergency Plan to website. Guideline – technical review of dam project Members endorsed the Technical Review of Dam Project Guideline for public exhibition |
| 3 | Matters for discussion Metrics/Dashboard – Priority dams and focus areas Action - 20202808-05: Management to rename metrics, adjust metrics as per Members recommendations and present priority areas and dashboard indicators at the next meeting. Paradise Dam Report – key findings Action - 20202808-06: Management to consider a regulation amendment to the independent review provisions, to the effect that a panel of competent persons, rather than an individual, may be required to cover all required technical specialties |
| 4 | Matters for Noting Current Significant Risks & Issues Members agreed on strategic risk topic to include in the October meeting deep dive Action - 220202808-07: Secretariat to add strategic deep dive on “Dams Safety NSW does not have capacity or capability” to next month’s agenda. Stakeholder Engagement Action - 20202808-08: Management to identify how the gaps in ADKAR model can be closed and present findings at future meeting. Operations Update Members agreed that an update on DSNSW’s Covid-19 preparedness should be included in monthly reports. Action - 20202808-09: Management to add Covid19 preparedness updates to monthly report. Peer Review Members accepted the peer review undertaken by Applied Economics. Key Messages Action - 20202808-10: Secretariat to upload key messages to Under Review Folder (in Sharepoint) and provide guidance on how to access. Action - 20202808-11: Members to provide comments on key messages by COB Friday 28 August 2020. Action - 20202808-12: Management to schedule out of sessions meeting to finalise key messages. Annual Report Action - 20202808-13: Members to review Annual Report (in Under Review Folder) and provide comments by COB 28 August 2020 |
| 5 | General Business Action – 20202808-14: Management to develop proposal for November meeting (23-24) and bring to next meeting. |
| 6 | Meeting Finalisation Members reviewed the actions taken and commended management on the success of the meeting. Next meeting: 29/09/2020. Remote |